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Rosters and Other Duties

Sunday Rally Duties

At each Sunday Rally, there will be a committee member assigned as the Sunday Rally Monitor.  If you are rostered to be the Assistant for the day, please make sure you contact the Monitor (committee member) BEFORE the Sunday of the rally.  Duties of both the Monitor and the assistant are outlined below:


On the Day - before rally commences:
  • Arrive at the grounds one hour before the rally starts.  Unlock the clubhouse, cupboard and equipment shed.  The keys for the equipment shed are on the red ribbon in the cupboard.
  • Fill up urn and switch on. Put some mugs, coffee, tea and sugar out on the bench.
  • The membership folder, which has current membership details and emergency contact information, should also be put on the bench, as well as membership forms.
  • Make sure the First Aid Kit is also on the bench in easy reach in case of an emergency.  
  • It is a good idea to print out the list of riders and times that Kelly (Sunday Rally Coordinator) will have emailed earlier during the week.  You will need this list to apportion rings appropriately.  For example, Francis needs a large area for her ground work sessions. Those sessions which only have two riders can be moved to the smaller areas of rings 6 & 2.
  • Make sure everyone on the list has booked in, and are aware of their rings and start times.  The list should be on the bench for all to see.
  • Check toilets have paper and are clean.

Instructors:

  • Greet the instructors, introduce yourself, offer them tea or coffee and explain what rings they are on (new instructors will not know where our rings are).
  • Committee member or assistant to take the money for the sessions and mark their name on the list of riders as “Paid”.
  • Instructor Payment:  This can be with the cash collected and/or with a cheque.  It is very important that a record of the monies taken is recorded in the book provided.  If there is money collected and not used for the instructors please fill out a deposit slip and place slip and money in an envelope provided and give it to President, Secretary or Treasurer.

Lunch
  • Lunch is BYO.   If you want to sit and have a yak, there are usually biscuits in the cupboard or feel free to bring something to share. The duty monitor may bring something to share too.
     
At the end of the day
There are a few reminders:  
  • All members to wash their own cups
  • Pick up their horse’s poo
  • All jumps and poles that were taken out must be put away by those in the poles and jumping sessions.  
  • Put away all mugs, tea coffee and sugar in cupboard, and wipe down benches and generally leave it clean and tidy for the next rally.
  • Put away folder keeping the list of riders for the day for the club records.
  • Lock everything up and go home.  Job well done!





Download the Rally Duties:

kg_sunday_rally_duties.pdf
File Size: 51 kb
File Type: pdf
Download File

Contacts for Sunday Rallies

Kelly who has taken the bookings can be reached on kedeak@deakin.edu.au   0421 652 251.  Georgia who has organised the instructors: 0439 853 303.

For information regarding Thursday Rallies, please contact Shan:  shanbergs@gmail.com